January

Tip: Are you writing the same type of thing in Docs over and over? Are you using a template within Docs and want an easier way of doing it than copy/paste? Do you love templates in Gmail and wish you could do the same in Docs? You can!

Create your own Building Block in Docs! 

How to use: In a Doc, type out the "template" that you'd like to save. From there type @ and click New Custom Building Block, highlight the area and click Save. From there you can name the template like Youtube Script. Then, anytime you type @YouTube Script it will bring up your saved template. 

I use this feature to create all the scripts for my External Workspace Tips on Youtube!

Keyboard Shortcut of the Week: @ in Docs: Access building blocks menu

Many of you have reached out to me about Duet AI and where to learn more! I'll be adding a This is how you Duet rotation to this newsletter to specifically highlight these features in Workspace and how they can make your life easier! They'll also be listed on a separate Duet AI section of the go/productivity site (also at go/duetaitips). 

Tip: Are you staring at a blank screen in Sheets attempting to begin a project, agenda, tracker, etc? Wish you had a starting place? 

Let AI Duet for you! 

This is how you Duet: In a Sheet go to Insert > ✨Help me organize. Type information about what you're hoping to do in Sheets - the more info the better! Click Create and go from there!* 

Keyboard Shortcut of the Week: Ctrl + Option + i in Sheets: Open Insert menu

Tip: Did you just get out of a meeting and need to quickly see what you missed in Chat? Need to cut through the clutter? Want to check out your Chat spaces for what's come in since you looked? A quick way to see only unread chat messages since you last looked? 

Toggle to see Unread only in Chat! 

How to use: In Chat go to Home > then toggle to the top corner for Unread. Quickly see and read all of your unseen Chats then toggle back to see all Chats!

Also a reminder you can Mark a Chat as unread if needed after you've read it. 

That's it!

Keyboard Shortcut of the Week: ⌘/Cntrl + option + 2 in Gmail :Open Chat